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On November 30th, 2020, California’s Department of Industrial Relations Occupational Safety & Health Standards Board passed a mandatory safety order that issued new regulations for California companies, and companies with employees or locations in the State of California. In joint with CAL- OSHA, California now requires that a COVID-19 Prevention Plan be put in place and enforced for all qualifying companies.

The rule was quietly approved by the Office of Administrative Law without detailed analysis on Nov. 30 and went into effect upon approval. While this gave little time for employers to come into compliance with the new requirements, the Division of Occupational Safety & Health (Cal/OSHA) has maintained that many of the requirements are not entirely new and align with guidance previously issued on measures to address COVID-19 hazards in connection with an employer’s injury and illness prevention program. Cal/OSHA has also informally conveyed that the agency will work with employers to achieve compliance with the rule, particularly in situations where employers are making a diligent effort to comply.

At a high level, the rule imposes certain minimum requirements on covered California workplaces:

  • Implementation of a written COVID-19 prevention program.
  • Implementation of COVID-19 preventive measures
  • Reporting and record-keeping requirements.
  • Worker exclusion when employees have COVID-19 or have been exposed.
  • Management of COVID-19 infections and outbreaks.
  • Investigation of COVID-19 cases and outbreaks.

Note that some workplaces, such as those subject to Cal/OSHA’s Aerosol Transmissible Disease Standard (e.g., health care facilities), are exempt from the rule’s requirements.

To help employers comply with the rule, Cal/OSHA released a frequently asked questions page on Dec. 1 that details their expectations for how employers can comply with the new regulations. The page provides insight into many of the new requirements, including components of a written COVID-19 prevention program, systems to communicate with employees on COVID-19 matters, dealing with COVID-19 hazards in the workplace, and measures for managing a COVID-19 case.

In addition to the FAQ page, Cal/OSHA also released a fact sheet summarizing the new requirements for employers, a model covid-19 prevention plan, and guidance communicating the agency will release further resources for employers to use to comply with the rule, such as training resources. The provided model plan provides substantial detail. However, employers should be aware that the rule provides a performance-based requirement, so the plan needs to be carefully tailored to address business, industry and operational needs. Because of the layers of regulatory requirements applicable to COVID-19 issues, employers should also ensure their plan adheres to all federal and state laws, including relevant state and local health department orders and requirements.

Need assistance with your COVID-19 Prevention Plan? Gro HR is here to assist. Gro HR is experienced in the management of HR in the State of CA. We are fully equipped to create an enforce your prevention plan with you and your team. Contact info@grohrconsulting.com for more details and to get started!

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